Terms of Use and Privacy Policy

Open Caerleon Website Terms of Use and Privacy and Cookie Policy

Open Caerleon – Forum Rules

Open Caerleon – Cookie Policy

www.OpenCaerleon.co.uk is a site operated by Microsmith Electronics Limited (“We”). We are registered in England and Wales under company number 09804164 and have our registered office at Pencoed Castle, Newport. NP182ED. We are the data controller for the purpose of the Data Protection Act 1998 (the “Act”). The Managing Director of Microsmith Electronics Ltd is Michael Stuart Smith.

This document informs you of the terms on which you may make use of our website www.OpenCaerleon.co.uk (“our site”), as a guest, and sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. By using our site, you indicate that you accept these terms of use and this privacy policy. Please do not use our site if you do not agree to these terms of use or this privacy policy.


Access to our Site

You are responsible for making all arrangements necessary for you to have access to our site.  You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms, and that they comply with them.

We reserve the right to restrict access to, withdraw or amend the service we provide on our site without notice. We will not be liable if for any reason our site is unavailable at any time or for any period. We aim to update our site regularly and may change the content at any time. Any of the material on our site may be out of date at any given time, and we are under no obligation to update such material.

All copyright, database rights, trade marks, domain names, patents, design rights and all similar rights whether registered, registrable or not (“Intellectual Property”) in our site and in the material published on it belong to us or our licensors.  You may download and print material from our site for your personal use only, but you must not further copy, transmit, modify, republish, save, pass off or link to any content or material on our site without our prior written consent.


Contributing to this web forum requires registration. Certain information is mandatory – such as a name and a valid email address. The personal details which you provide on registration will not be disclosed to third parties other than in exceptional circumstances (eg: the prevention of a serious crime). Your registration data will also be retained for 18 months after the close of the forum.


Your data – Privacy Policy

We are committed to protecting and respecting your privacy.

If you complete a “Contact us” form on our site or “Register” on our site, any information that you submit will be recorded by us.  You warrant that all data, images and information provided by you is accurate, and does not infringe the Intellectual Property of any third party.

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

All information you provide to us is stored on our secure servers.  Although we will do our best to protect your personal data, the transmission of information via the internet is not completely secure and we cannot guarantee the security of your data transmitted to our site and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access and your information will not be transferred outside of the European Economic Area.

If you have provided your contact details to us, we may contact you from time to time regarding our services.  We may also disclose your personal information to third parties if you have ticked the opt-in box permitting us to do so, and/or if we sell or buy any business or assets or in order to comply with any legal obligations.

The Act gives you the right to access information held about you. Your right a Subject Access Request (SAR) can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Cookie Policy

When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally

What are Cookies?

These pieces of information are used to improve services for you through, for example:

  • enabling a service to recognise your device so you don’t have to give the same information several times during one task
  • recognising that you may already have given a username and password so you don’t need to do it for every web page requested
  • measuring how many people are using services, so they can be made easier to use and there’s enough capacity to ensure they are fast
  • analysing anonymised data to help us understand how people interact with our services so we can make them better

You can manage these small files and learn more about them from the article, Internet Browser cookies- what they are and how to manage them from Directgov: How government websites use cookies. If you’d like to learn how to remove cookies set on your device, visit: About cookies: How to control cookies.


Our Use of Cookies

Cookies for measuring performance of the website

By understanding how people use the Open Caerleon website, we can make improvements to the navigation and content to make the site better and easier to access.

We use Google Analytics to gather data on the number of people accessing our site, where they are accessing from, what pages they visit, and what technology they are using. Google Analytics cannot identify your personally, but does allow us to understand our users as a group, for example by recording what browsers are being used.


Cookies for managing your current visit

To remember the selections or preferences you’ve already made when looking at information or using a service.

In addition, we run a monthly satisfaction survey. This uses a cookie to record if a user completed the survey in the previous three-month period, so that users aren’t asked every month

Cookies set by other websites through this site

We want to provide interesting and engaging content on our website. On a number of pages we embed media such as YouTube videos. The suppliers of these services may also set cookies on your device when you visit the pages where we have used this type of content. These are known as ‘third-party’ cookies. Parliament does not control how a third party uses their cookies. You should check these third party websites’ privacy policies for more information about their cookies if you are concerned about this.

How to control and delete cookies

We will not use cookies to collect personally identifiable information about you.

However, if you wish to restrict or block the cookies which are set by our websites, or indeed any other website, you can do this through your browser settings. The ‘Help’ function within your browser should tell you how.

Alternatively, you may wish to visit https://www.aboutcookies.org/ which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your machine as well as more general information about cookies.

Please be aware that restricting cookies may impact on the functionality of our website.

If you wish to view your cookie code, just click on a cookie to open it. You’ll see a short string of text and numbers. The numbers are your identification card, which can only be seen by the server that gave you the cookie. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.

To opt-out of third-parties collecting any data regarding your interaction on our website, please refer to their websites for further information.


Use of our site

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site.

By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.

We will not be liable for any loss or damage caused by any intentional misuse of our site or the distribution of viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site.


Liability and responsibility

Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only.  We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them.

Commentary and other materials posted on our site are not intended to amount to advice on which reliance should be placed.  We therefore disclaim all liability and responsibility arising from any reliance placed on such materials by any user of our site, or by anyone who may be informed of any of its contents.

The material displayed on our site is provided without any guarantees, conditions or warranties as to its accuracy. To the extent permitted by law, we and third parties connected to us hereby expressly exclude:

  • All conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity; and
  • Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our site or in connection with the use, inability to use, or results of the use of our site, any websites linked to it and any materials posted on it, including, without limitation any liability for loss of income or revenue; loss of business; loss of profits or contracts; loss of anticipated savings; loss of data; loss of goodwill; wasted management or office time; and for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.

This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.  Where you are dealing as a consumer, nothing in these terms shall adversely affect your consumer statutory rights.

These terms of use are governed by law of England and Wales.  The courts of England and Wales will have exclusive jurisdiction over any claim arising from, or related to, a visit to our site. We may revise these terms of use at any time by amending this page or by publishing notices elsewhere on our site.

Any questions, comments and requests regarding these terms of use, this privacy policy or our site are welcomed and should be sent electronically to admin@opencaerleon.co.uk